Training

Training

Online Courses

 

If you have not defined your job roles, go to the Curriculum & Registration link on the left side of the page, or click the link UCF Financials 9.2 Access and Training Matrix for a list of required and suggested webcourses.

Prerequisites (required)

FNV130 Financials Basic Navigation

This self-paced, online course, FNV130 – Financials Basic Navigation, is a prerequisite for all UCF Financials training. The course will teach you the basic concepts and terminology that you need to navigate your way through the UCF Financials system.

In addition, you will learn how to do the following:

  • Navigate UCF Financials
  • Personalize UCF Financials
  • Respond to the time-out message
  • Create, edit, and delete favorites
  • Search for data
  • Understand system features
FCA131 Chart of Accounts

This self-paced, online training course, FCA131 – Chart of Accounts, will teach you about ChartFields, the foundation of the UCF Financials accounting system. You will learn how to do the following:

  • Comply with UCF and federal guidelines pertaining to ethicsRecognize each ChartField
  • Understand the elements that comprise each ChartField
  • Navigate to the UCF Finance and Accounting website to obtain reference material
  • Inquire on each ChartField
  • Inquire on SpeedTypes

Accounts Payable

FAP130 Accounts Payable Inquiry

This self-paced, online training course will teach you the steps needed to inquire on payment information in UCF Financials. You will learn how to:

  • Look up vouchers by vendor or invoice number
  • Determine the entry or payment status of a voucher
  • Obtain complete information about vouchers and payments

The course content is presented in a User Productivity Kit (UPK) format. This format uses animation to teach you the steps needed to perform a process.

FAP131 Accounts Payable Processing

This self-paced, online course is for Finance and Accounting employees only.

Asset Management

FAM130 Asset Management Inquiry

This self-paced, online course, FAM130 – Asset Management Inquiry, will teach you how to search for an asset. In addition to learning the basic parameters to use in your search, you will learn how to do the following:

  • Search for an asset by asset ID or tag number.
  • Search for an asset by purchase order, voucher, or receipt number.
  • Search for an asset by department or project.
  • View basic asset information, including how an asset was acquired and its status.l
  • Print information about an asset.
  • Perform a cost history inquiry to view the history of an asset’s transactions and the details about a specific transaction.
FAM131 Property Custodian Training

This self-paced, online training course, FAM131 – Property Custodian Training, will teach you about online asset transfer requests and requests for lost/missing assets. You will learn how to do the following:

  • Create an online asset transfer request
  • Approve, deny, or put the asset transfer request on hold
  • Create an online request for a lost/missing asset
  • Approve, deny, or put the lost/missing request on hold

Budget

FBU130 UCF Financials Budgeting Tools

This self-paced, online training course will teach you how the Standard Budget Ledger (SBL) can be used to set up budgets within the University of Central Florida online accounting system, UCF Financials. You will learn the following:

  • Levels of the SBL hierarchy
  • How to allocate SBL budgets
  • How to make a budget transfer in the SBL
  • How the SBL journal approval process works
  • SBL security requirements

The course content is presented using online modules and interactive elements to teach you the steps needed to perform a process. The course is an online equivalent of FBU121.

General Ledger

FGL130 Budget and Journal Inquiry

This self-paced, online training course, FGL130 – Budget and Journal Inquiry, covers basic concepts relating to ledger, journal, and budget inquiries in UCF Financials as well as the details of department or project budgets, expenses, pre-encumbrances, and encumbrance amounts. You will learn how to do the following:

  • Inquire on the available budget for a specific department or project
  • Drill down to the Actuals ledger activity
  • Inquire on journal entries and their status

The course content is presented using online modules and the interactive User Productivity Kit (UPK) format. This format uses simulations to teach you the steps needed to perform a process.

If you are an Accounts Payable processor, you must complete this course.

FGL131 Create and Upload Journals

This self-paced, online training course, FGL131 – Create and Upload Journals, covers creating, editing, budget checking, and submitting journals to the Oracle PeopleSoft Financials system. You will learn how to do the following:

  • Create journal entries directly in the system.
  • Edit any journals you create.
  • Budget check and submit your journals for approval and posting.
  • Use enhancements to the Offline Journal Template to create and upload a journal
  • Understand workflow messages and notifications related to journals that arrive in your e-mail or worklist.
  • Approve or deny a journal, and add applicable comments

Purchasing

FPO130 Purchasing Inquiry

This self-paced, online training course, FPO130 – Purchasing Inquiry, will guide you through the lookup functions applicable to every stage of the purchasing process in UCF Financials. You will learn how to do the following:

  • Inquire on the status of requisitions and find out if they have been approved or sourced to a purchase order
  • Locate purchase orders, determine the particular buyer handling the purchase order, view the expected delivery dates, and verify if receiving has occurred
  • Find vendor information
FPO133 UCF Travel Guidelines

This self-paced, online course will teach you about the UCF Travel policies and procedures, based on the UCF Travel Manual. In this course, you will learn about:

  • Create a travel requisition
  • Complete the required travel forms
  • Set aside funds for travel
  • Book travel arrangements
  • Prepare travel reimbursements
FPO134 ePro Requisitions

This self-paced, online course will teach you about the eProcurement (ePro) requisition process in UCF Financials. In addition to learning how to create and modify an ePro requisition, you will learn to:

  • Explain and apply foundational knowledge of requisition elements and processes
  • Manage requisitions
  • Approve requisitions
  • Receive goods and services purchased through requisitions
FPO135 PCard Training for Cardholders

This self-paced, online training course, FPO135, PCard Training for Cardholders, will teach you the policy and procedural information you will need to use the UCF Financials system efficiently and effectively within the scope of your daily responsibilities.

You will learn how to do the following:

  • Use the PCard to make purchases
  • Resolve typical problems that may occur with a PCard
  • Find help and additional information
FPO136 PCard Training for Approvers

This self-paced, online training course, FPO136, PCard Training for Approvers, will teach you how to approve PCard transactions. In addition, you will learn how to do the following:

  • Locate a PCard holder’s charges
  • Add comments to a charge
  • Link charges to a purchase order
  • Split transactions
  • View Level Three transaction details
  • Dispute a charge

Reporting

FRP130 Reporting Essentials

This self-paced, online training course, FRP130 – Reporting Essentials, illustrates the basics of Web reporting in UCF Financials. You will learn about the report managing mechanisms in UCF Financials. This course will teach you how to create and print online reports and to do the following:

  • Inquire on activity with Query Viewer
  • Schedule and run reports with Process Scheduler
  • Run reports with PeopleSoft/nVision
  • Retrieve and print reports with Report Manager
  • Use Process Monitor to view the progress of your reports and processes
FRP131 Learning Query Basics

This self-paced, online training course, FRP131 – Learning Query Basics, will teach you how to search for queries using the Query Viewer. In addition to learning the basics of query searching, you will learn how to do the following:

  • Use Wildcards
  • Manage queries as favorites
  • Use the Advanced Search link
  • Extract query information
  • Work with various operators
  • Use prompts and criteria for searching

Security

FSC111 Credit Card Info Security

This self-paced, online training course, FSC111, Credit Card Info Security, will teach you about credit card safety and your role in retail fraud prevention. You will learn about the following:

  • The general rules and guidelines instituted by UCF
  • The Payment Card Industry (PCI) Data Security Standard
  • Card-present fraud prevention
  • Card-not-present fraud prevention
  • What to do if security is compromised
  • Use prompts and criteria for searching

All UCF merchants, employees, and third parties with access to credit card information in any form at UCF should take this course

FSC113 Red Flags – ID Theft Protection

In this self-paced, online training course, FSC113, Red Flags – ID Theft Prevention, you will learn how to identify and detect warning signs (or “Red Flags”) that signal possible identity theft. Should you encounter a Red Flag, the course will teach you how to respond appropriately to prevent and mitigate the identity theft.

The course will do the following:

  • Explain the Red Flags Rule as it applies to the University of Central Florida
  • Tell how to identify Red Flags, such as suspicious documents or unusual account activities
  • Teach you how to detect any Red Flags that you may encounter in your day-to-day business activities
  • List steps you can take to help prevent and mitigate identity theft
FSC132 Enhanced DAL Training

This self-paced, online training course, FSC132 Enhanced DAL Training, will teach you how to inquire on the Departmental Authorization List (DAL) for employee authorizations as well as how to inquire on authorizations by department or project. You will learn how to complete the Employee Information section in the DAL, view a summary of an employee’s training, and verify if an ethics form has been submitted for the employee.

The course will show you how to add a new department or project to an employee and how to add employees to a department or project. Other topics covered in the course include activating and inactivating employees’ authorizations, using the Bulk Copy by Employee and by Department or Project features, and using Bulk Approval.