Chart of Accounts

Chart of Accounts

Department

 

Departments represent specific units of operations for which discrete financial information is maintained either for external reporting of information or internal management of funds, or both.

A value must be entered in the Department field anytime a transaction involves a departmental budget. The number you enter equates to a UCF department.

Department is required for transactions with fiscal year reporting. You must enter either the department or the project number when entering data.

The Department field consists of eight digits.

* Creation of UCF ChartFields generally adheres to the logic and naming conventions presented in this training course, but limited exceptions do exist.

Definition:

  • First through fourth digits = Functional area and Department
  • Fifth digit = Funding source
  • Sixth digit = Based on fifth
  • Seventh through eighth digits = Specific departmental number
Department Examples  
DescriptionDepartment Number
PRES-OPERATIONS 01010001
UN AUD-OPERATIONS 01080001
ALM RL-OPERATIONS 01400001