UCF Financials Next Gen

UCF Financials Next Gen

UCF Financials Next Gen

Background

Change happens! Sometimes, changes are small and incremental. At other times, change is widespread and significant. The UCF Financials Next Generation (Next Gen) project will bring widespread and significant change to UCF’s Oracle PeopleSoft Financials system.

Born from the work of both Project Wahoo and the Chart of Accounts Redesign project, UCF Financials Next Gen will accomplish 3 major objectives:

  • Integrate the PeopleSoft Grants module with UCF Financials, replacing a legacy, homegrown pre-award system and enabling UCF’s Office of Research meet the Collective Impact Strategic Plan goal of doubling research awards to $250 million by 2020.
  • Implement a modern, multi-dimensional chart of accounts structure to meet university’s evolving needs for greater flexibility in budgeting, financial management, and reporting, and build a foundation for all of its mission-critical ERP applications.
  • Re-implement UCF Financials system, with pages optimized for mobile devices, workcenters for improved user productivity, and embedded forms for more efficient workflow across the application.

The project will also provide reporting tools via a redesigned Financials DataMart and other tools to be able to extract and query data from Financials system, and improve security automation and workflow with a redesigned Departmental Authorization List (DAL).

Timeline

Announcements and Events

UCF Financials Next Gen Fit-Gap Kick-off Meeting

Financial Support Services is pleased to announce the fit-gap kick-off meeting for the UCF Financials Next Gen Implementation project. This 1-hour information session will cover what to expect during fit-gaps, their format, and how decisions will be made about configuring the new ChartFields for UCF Financials.

  • What: UCF Financials fit-gap kick off meeting
  • When: Tuesday, April 17, 1:00 – 2:00 p.m.
  • Where: Research Pavilion, Rm-302 and Skype for Business

If you wish to attend this meeting via Skype for Business, please contact the Financial Support Services help desk at (407) 823-5117, option 6 or via email at fntrain@ucf.edu.

New Chart of Accounts (CoA) Values and Crosswalk Presentation – July 13, 2018

On July 13, Christy Tant, Assistant Vice President, University Controller, presented the chartfield values and hierarchies which are the primary output from the UCF Financials Chart of Accounts (CoA) Redesign project. The audience was a select group of university financial leaders who had participated in nearly 60, individual value setting meetings with the value setting team. The audience is encouraged to review the chartfield values and hierarchies, and is welcome to provide input on suggested changes directly to any value setting team member by September 1.

Special recognition and thanks go to the value setting team, who have worked almost exclusively on this activity since March.

  • Donna DuBuc, Associate Director, University Budget
  • Brad Hodum, Associate Controller
  • Steve Omli, Assistant Dean, Medical School Finances
  • Rich Strohfus, Applications Systems Analyst Lead IT Financial Support Services
  • Christy Tant, Assistant Vice President, University Controller

Click here to view the PowerPoint presentation.

Fit-Gaps

Click the images below to view the fit-gap schedule and the minutes for each session.
The blue Minutes link on the schedule will open the minutes for the session.

April Fit-Gap Schedule

May Fit-Gap Schedule

June Fit-Gap Schedule

User Acceptance Testing (UAT)

TBD

Training

TBD

UCF Financials Chart of Account (CoA) – Effective July 2019

The Chart of Accounts (CoA) Redesign project has led to new hierarchies and ChartField values. The following crosswalk compares values in the current CoA with those in the redesigned CoA. Use the crosswalk to see how a current Department will be translated into an Organization when the new CoA is implemented in July 2019 as part of the UCF Financials Next Gen Project.

CLICK TO VIEW EXCEL FILES

Project ChartField values are not yet complete. When these values have been mapped to the appropriate Organizations, the information will be added to the crosswalk.

The CoA Redesign project enlisted the cooperation of the ChartField value-setting team and a cross-section of departmental and administrative-unit staff from across the university. They developed 10 new ChartField segments and new numeric values for each field during nearly 60 individual working sessions. The new, multi-segmented CoA will meet the university’s evolving needs for greater flexibility in budgeting, financial management, and reporting.